What you get
- The portal work done without anyone clicking through it
- Approval before any batch you mark as risky
- A report of every run
- a portal with no API
- a spreadsheet
- your inbox
Solutions · For operations
Portal robot
Works a tool that has no API the way a person would, and logs every step.
The problem
Some work lives in portals with no API: supplier sites, carrier tools, government forms, platforms on a plan without access. Someone logs in and clicks through the same screens every day.
At a glance
Where it sits in your day.
- It starts withA schedule or a requestOn a timetable, or when something happens
- The systemPortal robot
- Signs in and clicks like a person
- Uploads, downloads, fills in, checks
- Logs every step
- Hands off toYou, for risky batchesAnything you mark as risky waits for approval
- You end up withThe portal work, donePlus a report of every run
What changes
The same work, before and after.
TodaySomeone logs in to the carrier site and clicks through the same screens every day.
With the systemThe robot repeats the same clicks in a browser, on a schedule.
TodayDetails are copied by hand from a spreadsheet into the portal.
With the systemIt reads your sheet and fills in the portal for you.
TodayIf a step gets skipped, nobody can say what happened.
With the systemEvery step is logged, and each run ends with a report.
TodayA risky change goes in with one click and no second look.
With the systemBatches you mark as risky wait for a person to approve them.
Illustration · a made-up example
Watch it work
Portal robot, step by step.
An insurance broker, Monday evening. Policy changes have to be entered on a carrier’s website that has no API.
YouMon 4:40 pm
You list the changes in a spreadsheet
Five requests from clients. Two are cancellations, which you have marked as risky, so they will not go in unseen.
- Harbor BakeryNew delivery van addednormal
- R. MorenoAddress changenormal
- Delta AutoDriver addednormal
- Pine Street CafeCancel policyrisky
- K. LindqvistCancel policyrisky
The systemTue 7:00 am
The robot works the portal
It signs in with the login you gave it and enters the three normal changes, one screen at a time. The two risky rows it leaves alone.
Run 7:00 am
7:00 Signed in with the login you gave it
7:02 Harbor Bakery: vehicle form filled in and submitted
7:04 R. Moreno: address changed, confirmation downloaded
7:06 Delta Auto: driver added, confirmation downloaded
7:07 Rows 4 and 5 are marked risky. Waiting for a person
The system7:07 am
It asks before the risky ones
You get a short message with exactly what it is about to do. Nothing is cancelled until a person says so.
Approval needed: 2 cancellations
Pine Street Cafe: cancel policy
K. Lindqvist: cancel policy
Both are marked risky in your sheet.
Reply approve to go ahead, or hold to leave them.
Waiting for a person
You8:20 am
You check them and approve
You look at the two rows, see they match the client requests, and reply. The robot carries on from where it stopped.
- AI agent · 7:07 am
Two cancellations are waiting for approval. Reply approve to go ahead.
- Dana · 8:20 am
Approve
- AI agent · 8:20 am
Thanks. Submitting both now.
- AI agent · 7:07 am
The system8:26 am
You get the report of the run
Each request is marked in your sheet with what happened and where the confirmation is saved.
- Harbor BakerySubmitted, confirmation saveddone
- R. MorenoSubmitted, confirmation saveddone
- Delta AutoSubmitted, confirmation saveddone
- Pine Street CafeApproved by Dana, submitteddone
- K. LindqvistApproved by Dana, submitteddone
We run one on our own cold-email platform, which has no API. It uploads, pauses, resumes and reports unattended, and a person approves every batch.
IN OUR OWN BUSINESS
What it costs
A fixed price, in writing, before you pay for a build.
What it costs depends on how many of your tools it connects and how much it decides on its own. The map works that out for your business. The first call is free.
Systems map
$500one time
A written plan of which systems to build first, what each costs and what it will not do.
- Your tools, data and repeated steps mapped
- Systems ranked by the hours they save
- A fixed quote for each one
- Yours to keep, whoever builds it
Credited in full to your first build
Build
from$2,500per system
One system, built to the map, at the fixed price quoted in it.
- Built in accounts you own
- Connected to the tools you use, or built new
- Run on your real work in a test mode first
- Runbook and brain notes handed over
Fixed quote in writing before work starts
Run and improve
from$500/month
We host it, watch it, fix it, and turn what it gets wrong into rules.
- Hosting and monitoring
- Every miss logged as a lesson
- A monthly note on what changed
- Month to month, stop any time
Priced per system in the map
Same team
More for operations.
Free 30-minute call
Tell us how this work is done today.
Bring the tools you use and the steps your team repeats. You leave the call knowing whether this system is worth building for you, roughly what it costs, and whether we are the right people to build it.
Pick a time on the calendar. It is a 30-minute call, and the invite lands on your calendar when you book. Prefer email? [email protected]
We reply by email within 24 hours.
October 2026
MoTuWeThFrSaSu
Checking the calendar…
Questions
What people ask about this system
The robot stops and tells you, rather than clicking through a screen it does not recognise. We then update its steps.
No. It signs in only with the login you give it, and it does not get around a CAPTCHA or any other security check. Those stay with a person.
Yes, on our own cold-email platform, which has no API. It uploads, pauses, resumes and reports unattended, and a person approves every batch.
Every step is logged, and you get a report of every run. You decide which batches wait for your approval first.